Rules and Regulations

The name of the Club shall be International Maritime Club (IMC).

The objective for which the club is formed is to promote and facilitate interaction among marine and maritime institutions, marine corporate entities, maritime government agencies, and statutory bodies.

The purpose of the club is to provide a forum for the exchange of ideas and information about maritime activities and to act as a source for maritime information.

Membership to IMC is free and by invitation only.

The office bearers of the club shall be the Chairperson or Representative of any permanent or associate members of IMC and shall consist of the following positions.

Office bearers shall be elected at the Annual General Meeting each year and shall hold office for one year, retiring at the termination of the Annual General Meeting in each year.

All office bearers of the club shall be eligible for re-election but not continuously for more than two years in the same post. No member can hold more than one post at a time.

• President
• Vice President
• General Secretary
• Joint Secretary
• Honorary Treasurer

• To set the agenda and chair the committee meetings.
• Monitor committee and association activities.
• To take the final decision on various matters where the committee fails to reach a unanimous decision, but to the satisfaction of the majority in the committee.
• To represent the International Maritime Club on various maritime affairs.
• To set targets for the development of the International Maritime Club.
• Select an attorney, an auditor, insurance agent, and other professionals for the association.

• Keep a register of club members' names and addresses.
• Conduct the correspondence of the club.
• Keep custody of all club documents.
• Keep full minutes of all meetings of the club.
• Administer policies as needed to protect the interests of the club, its office bearers, and its members.
• Maintain certificates or registrations and complete non-financial returns as required by law.

The balance sheet and accounts shall be audited at least once annually and mailed to members at least fourteen days before the Annual General Meeting.

• Keep books of account as necessary and provide a true and fair view of the state of finances of the club.
• Keep all returns required by law in relation to accounts and ensure they are rendered at the due time.
• Prepare an Annual Balance Sheet as of 31 March each year.

• Auditors will be appointed at the Annual General Meeting each year.
• The auditors shall audit the accounts and annual balance sheet of the club when called upon to do so and shall provide certification regarding the accuracy of the accounts as required by law or by the committee.
• If either auditor is unwilling or unable to act, they shall inform the committee so a substitute can be appointed until the termination of the next Annual General Meeting.

Membership is free and by invitation.

Any organization, body, or individual wishing to become a member may submit a written request to IMC through the chairperson of their corresponding organization.

IMC may invite the organization, body, or individual to become a member based on the credentials submitted. The nature of membership offered shall be determined by the management committee. The invitation shall be treated as an application.

An application for membership shall include the following details.

• Name
• Address
• Designation
• Email ID
• Nature of the organization

Every member shall provide the General Secretary with an up-to-date address, which will be recorded in the register of members. Any notice sent to that address shall be deemed duly delivered.

The Management Committee may refuse applications only for good cause, such as conduct or character likely to bring IMC into disrepute.

The General Secretary shall inform each organization or individual in writing regarding selection or non-selection. Selected members shall be furnished with a copy of the Constitution and Byelaws of the club.

Every member, upon selection and thereafter, is deemed to have notice of and undertakes to comply with the Club Rules and current Byelaws and Regulations.

Any refusal or neglect to comply, or conduct considered unworthy of a member or injurious to the interests of the club, may render the member liable to expulsion by the Committee.

The Working Committee (also referred to as the Committee) shall consist of the Founding President and associates.

They shall continue in their roles for two years or until IMC reaches the target of 365 members.

The Committee shall make Byelaws and Regulations as it deems appropriate from time to time.

These shall be published and mailed to members of the club within one month before the date of implementation.

The Committee may appoint sub-committees as necessary and may delegate powers upon such terms and conditions as deemed appropriate or required by law.

Sub-committees may consist of members of the Committee or members of IMC.

Office bearers of IMC shall be ex-officio members of such sub-committees.

The Committee, or any person or sub-committee delegated by the Committee to act as agent for the club or its members, shall enter into contracts only as expressly or implicitly authorized by members.

Members of the Committee are entitled to be indemnified by members of the club against liabilities properly incurred on behalf of the club where the contract is duly authorized or assumed to be duly authorized.

The Committee may nominate honorary members during Annual General Meetings or as it deems appropriate.

The total number of honorary members shall not exceed ten at any time.

An Annual General Meeting of the club shall be held each year on a date fixed by the Committee.

The General Secretary shall inform members at least three months before the meeting by post or by delivering notice containing the details of the meeting and the business to be conducted.

No business shall be discussed except the business stated below.

Any other business must be submitted in writing by a member to the General Secretary at least thirty days before the AGM.

• Passing of the accounts
• Election of officers
• Election of committee members
• Election of honorary auditors
• Any business inserted in the meeting notice by the Committee

The Committee may call an Extraordinary General Meeting at any time by giving thirty days' written notice.

The notice must state the nature of the special business, and discussion at the meeting shall be confined to the stated business.

The Committee shall call a General Meeting upon a written request addressed to the General Secretary by at least five percent of the members.

Discussion shall be limited to the business stated in the notice sent to members.

1. The President shall preside.
2. In the absence of the President, the Vice President shall preside.
3. In the absence of both, the General Secretary shall preside.
4. If all three are absent, a Chairman elected by those present shall preside.